Check who has accessed your files in SharePoint and OneDrive (2024)

FAQs

Check who has accessed your files in SharePoint and OneDrive? ›

Activate the “SharePoint Viewers” feature. Wait for a few minutes, and when hovering over a document, You'll see the names of the people who have viewed a document! If you want to disable the user names (and want to get just the number of views), You can set the Policy settings in SharePoint Admin Center.

Activate the “SharePoint Viewers” feature. Wait for a few minutes, and when hovering over a document, You'll see the names of the people who have viewed a document! If you want to disable the user names (and want to get just the number of views), You can set the Policy settings in SharePoint Admin Center.

To see a snapshot of all activities and comments on any file in OneDrive, use the details pane on your files. There you can also see who has access to a file.

Details about the list of extensions that are excluded from each report is shown at the bottom of the page. To view the names of the individuals who have accessed your site, your SharePoint administrator will need to activate the SharePoint Viewers setting.

Manage access to a file or folder

The Links Giving Access section shows the links that have permissions to the file or folder. Click the ellipsis (...) to see the users that the link has been shared with. The Direct Access section shows people and groups who have direct access to the file or folder.

In Windows Explorer, navigate to the folder or files to audit, then Right-click | Properties | Security | Advanced | Auditing and click Continue when Windows User Access Control gets in the way.

Go to the Audit tab. Select OneDrive for Business in the left pane and choose the audit report of your choice. You can filter the audit data based on business hours, domains or other attributes as per your needs.

You can view the activities in the OneDrive report by choosing the Activity tab. Select Choose columns to add or remove columns from the report. You can also export the report data into an Excel . csv file by selecting the Export link.

From the OneDrive list of files, right-click the document for which you want to view or restore an earlier version, and then click Version History. To view an earlier version • In the Version History dialog box, select the link for the document version you want to view.

Quick Summary: OneDrive is meant for storing personal files while SharePoint is designed for shared, or department, files.

Does SharePoint track activity? ›

SharePoint keeps track of changes and updates of files in your library. You can see the changes that were made (created, edited, deleted) and when (18 hours ago, yesterday, last week). You can view only activity on individual files and documents, or your whole library. Activity is available for the last 60 days.

OneDrive for home is online personal storage that you get when you set up a Microsoft account to use services such as Outlook.com or Xbox. Use OneDrive to save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content.

On a network, as an administrator, you may be able to see if someone accessed or modified a Word document, but you typically cannot see if someone viewed a Word document. This is because viewing a Word document does not leave any log or trace on the network.