Dynamic PDF documents (2024)

Bookmarks

You can createBookmarksin the InDesign document that appears in the Bookmarks tab on the left side of the Adobe Acrobat or Adobe Reader window. Each bookmark jumps to a page, text, or graphic in the exported PDF file.

Movie and sound clips

You can add movies and sound clips to a document or link to streaming video files on the Internet. These movies and sound clips can be played back in the exported PDF file.

Hyperlinks

You can click on a hyperlink in an exported PDF document to jump to another location in the same or a different document or a website.

Cross-references

A cross-reference refers readers from one part of your document to another in the exported PDF file. Cross-references are especially useful in user guides and reference manuals. When a document with cross-references is exported to PDF, the cross-references act as interactive hyperlinks.

Page transitions

Page transitions apply a decorative effect, such as a dissolve or wipe, when you turn the page in the exported PDF while in Full Screen Mode.

General Tab

Pages

Indicate whether all pages in the document or a page range is included. If you select Range, specify a page range, such as 1-7,9, to print pages 1 through 7 and 9.

Export As

Indicate whether you want to export the document as pages or spreads.

Create Separate PDF Files

Select this option to create separate PDFs for each page or spread.

Suffix

Add a file name suffix like Incremental Numbers (^#), Page Number (^P), Page Size (^S), or a customized name for identification.

View

Show the initial view settings of the PDF when it’s opened.

Layout

Show the initial layout of the PDF when it’s opened.

Presentation

Page Transitions

Specify one page transition to apply to all pages during export. If you use the Page Transitions panel to specify transitions, select the From Document option to use those settings.

Forms and Media

Embed Page Thumbnails

Select this to embed a thumbnail preview for each page in the PDF, increasing the file size. Deselect this setting when users of Acrobat 5.0 and later view and print the PDF; these versions generate thumbnails dynamically each time you select the Pages panel of a PDF.

Create Acrobat Layers

Select this to save each InDesign layer as an Acrobat layer within the PDF. The layers are fully navigable, which allows users of Acrobat6.0 and later to generate multiple versions of the file from a single PDF.

Include Hidden Spreads

Select this option if you want to export the hidden spreads along with the other spreads of the documents.

Create Tagged PDF

Select this to automatically tag elements in the story based on a subset of the Acrobattags that InDesign supports during export.This includes recognition of paragraphs, basic text formatting, lists, and tables. You can also insert and adjust tags in the document before exporting to PDF.

Use Structure for Tab Order

Use the Tab Order specified using Object > Interactive > Set Tab Order during export. This option is only available for tagged PDFs.

CompressionTab

Compression

JPEG Quality

Specifies the amount of detail in the exported image. The higher the quality, the larger the file size. If you select JPEG 2000 (Lossless) for Compression, this option is dimmed.

Resolution

Specify the resolution of bitmap images in the exported PDF. When you select a high resolution it significantly increases the file size. High resolution is especially important to allow viewers to zoom in on pixel-based content within your exported PDF.

Advanced Tab

Display Title

Select what to display in the title bar of Acrobat when it opens your PDF. Available options are Document Title and File Name.

Language

Select the document language for the PDF. This determines the default language for the exported PDF.If the required language isn't in the list, you can also type the standard language ISO code.

Security Tab

Require a password to open the document

Select this option to require users to type the password you specify to open the document.

Document Open Password

Specify the password that users must type to open the PDF file.

Use a password to restrict printing, editing, and other tasks

Select this option to restrict access to the PDF file’s security settings. If the file is opened in Adobe Acrobat, the user can view the file but must enter the specified Permissions Password to change the file’s Security and Permissions settings. If the file is opened in Illustrator, Photoshop, or InDesign, the user must enter the Permissions Password since it isn't possible to open the file in a view-only mode.

Permissions Password

Specify a password that is required to change the permissions settings. This option is available only if the previous option is selected.

Printing Allowed

Changes Allowed

Enable copying of text, images and other content

Lets users select and copy the contents of a PDF.

Enable text access for screen reader devices for the visually impaired

Lets visually impaired users read the document with screen readers, but doesn’t allow users to copy or extract the document’s contents.

Enable plaintext metadata

Lets users copy and extract content from the PDF. Select this option to allow storage/search systems and search engines to access metadata stored in the document.