General
Using emails in Microsoft Outlook (officially: Microsoft Exchange)
Each enrolled EUF student receives a personal EUF email account.
Since January 13th 2021, student email accounts have been based in Microsoft Exchange or Microsoft Outlook, which runs safely and reliably on the EUF servers.
You can check your emails from your mobile device (such as your smartphone), your computer (e.g., using Outlook in Windows) or directly in your browser via webmail.
Go directly to webmail
Data and facts about your mailbox
- larger mailbox: 2 GB (instead of 100 MB)
- login to webmail using your matriculation number
- when accessed via smartphone or computer: new configuration necessary (see tab "Instructional guides")
- Via info channels (German only)you can control which information you want to receive
This is how you communicate with the university!
When communicating with Europa-Universität Flensburg, always use your university email address. This is the only way we can ensure that the person sending the email is really you. The same applies to your emails to professors, the EUF administration, or ZIMT.
What do EUF email addresses look like?
Email addresses for EUF students follow this scheme:
first name.last name@studierende.uni-flensburg.de
Some email addresses may look slightly different than the above example. Such is the case, for example, if several students have the same name, or if a student has several first names.
Logging in
To log into Outlook Webmail, use the network access coordinates ("Netzzugangsdaten") that you received with your registration documents.
In other words: Log in with your student ID number and password.
Instructional guides
"Email" Informational flyer
This simple, easy-to-read orange flyer contains everything you need to know about using email at EUF. It is also available offline.
“Email” Informational flyer by ZIMT
08/06/2024 3 MB (PDF)
English and German version
Download
Important: Please remove the previous email account from your email software before setting up the new Outlook email account.
Keine Dateien vorhanden.
Customizing your info channels
Use the EUF information channels to receive emails on topics you select!
You can use www.uni-flensburg.de/go/infokanaele to select only those topics for which you would like to receive emails to your student email address.
In this way, you can deselect topics that don't interest you.
Send something to an information channel(s)
If you'd like to communicate something via an info channel or email distribution list (for example, a survey for your bachelor thesis), please send your message to: veroeffentlichen-PleaseRemoveIncludingDashes-@uni-flensburg.de
The responsible staff will then decide whether and to which channel your message will be forwarded.
Note: It is not possible for students to write directly to an info channel. Please always send your request to the mentioned "publish" email address.
FAQ
Search FAQs below
General
How do I log in to Outlook Webmail?
To log into Outlook Webmail, use the network access coordinates that you received with your registration documents.
In other words: Log in with your student ID number and password.
When contacting professors or the examination office (SPA), do I have to use my EUF student email address?
Yes. Please always use your student email address when you want to contact the university in writing.
This is the only way that we as a university ensure that we are actually communicating with you and not, for example, with a stranger who has simply registered your name at Web.de or a similar provider.
Can I automatically forward my EUF emails to my private email address (eg, at Gmail)?
No.
This is partly related to the previous question. For your safety, we need to be able to accurately identify if you really are the person who has contacted our university with your inquiry. That won't be possible, for example, if you reply to an email from the EUF Examinations Office (SPA) from a private email address unknown to us.
I receive so many emails that I am not interested in. Is there anything I can do?
Yeah, there is.
At info channels you can select only those topics for which you want to receive news from the university.
By deselecting these optional channels (such as "Jobs" or "Events"), you greatly reduce the number of messages you receive. You'll still receive important messages, such as those coming from the from Executive Board (Präsidium), administration, ZIMT, and the EUF departments and faculties.
I want to send my own message to an email distribution list / info channel. How can I do that?
If you'd like to communicate something via an info channel or email distribution list (for example, a survey for your bachelor thesis), please send your message to: veroeffentlichen-PleaseRemoveIncludingDashes-@uni-flensburg.de
The responsible staff will then decide whether and to which channel your message will be forwarded.
More information: Info channels
Security and privacy
Does Outlook run in Flensburg or in the USA?
The servers for the new Outlook (Microsoft Exchange) run completely independently at the Europa-Universität Flensburg on a high-availability infrastructure directly on campus.
Your data will not be exchanged with Microsoft at any time. This differs significantly from Microsoft's private customer offer, which gives users an Outlook email account via Office 365. In that case, which it's not clear whether the data is stored in the EU or the USA.
As a student, in this regard you are in good hands here at EUF.
What about encryption and virus protection?
Whether when you use Outlook in the browser or on another end device, the connections are of course encrypted in accordance with the latest technical standards.
We also use virus scanners and other technical filters to keep you as far away as possible from SPAM, phishing mails, or other threats.
However, it is also important that you yourself stay alert and aware of which emails you open. To learn about how you can detect SPAM even before the first click, read the letter from our email administrator (PDF) (German only).
Technical issues
How much space is available in my email box?
Each email box is 2 GB in size.
Can I check to see how full my mailbox is currently?
You can check your mailbox's usage level (technical term: "quota") and the available remaining storage space in Outlook Webmail as follows:
What is the size limit for email attachments?
E-mail attachments can be up to 10 MB in size.
For advanced users: What is the IMAP/POP3 data for Outlook?
If, in addition to our Webmail, you wish to retrieve your emails using special email clients that do not use the Autodiscover function, you can use the following data.
And what was "Autodiscover" again?
Currently, all modern email programs support Autodiscover. This means that for the initial setup of your email program (e.g. Thunderbird or Microsoft Outlook), you basically only have to enter your email address and password. All other data is automatically retrieved from the EUF email server. This is pictorially shown in our instructional guides.
In special cases, however, it can still be useful to enter the mail server data manually.
IMAP/POP3 data
Registration data
| User name: | std1\your own student number | Example: std1\123456 |
| Password: | Your network access password | Example: Kfx-42GT+ |
Retrieval via IMAP (with SSL encryption)
| Incoming mail server: | studimail.uni-flensburg.de | Port 993 |
| Outgoing mail server: | studimail.uni-flensburg.de | Port 587 |
Retrieval via POP3 (with SSL encryption)
| Incoming mail server: | studimail.uni-flensburg.de | Port 995 |
| Outgoing mail server: | studimail.uni-flensburg.de | Port 587 |
Contact
Jürgen Frahm
Postmaster und Systemadministrator
- postmaster-PleaseRemoveIncludingDashes-@uni-flensburg.de
- +49 461 805 2878
- Gebäude Helsinki - HEL 333
Contact information
- Phone
- +49 461 805 2878
- Fax
- +49 461 805 95 2878
- juergen.frahm-PleaseRemoveIncludingDashes-@uni-flensburg.de
- Building
- Gebäude Helsinki
- Room
- HEL 333
- Street
- Auf dem Campus 1a
- Post code / City
- 24943 Flensburg
